Harbour City Bears Inc. 2017
Annual General Meeting Notice

Members of Harbour City Bears Inc are invited to attend the Annual General Meeting to be held:

12 pm Noon, Saturday 23rd of September, 2017 at ACON, 414 Elizabeth Street, Surry Hills

This is your opportunity as a member of Harbour City Bears to elect the 2017-18 committee to manage the club until the next AGM. By attending the AGM you can express how you would like Harbour City Bears to be managed and what progress to make in the coming year.

Agenda and Minutes

You will find the links below to the draft agenda for this year’s AGM as well as the minutes from last year’s AGM below.

Draft AGM ’17 Agenda

AGM ’16 Minutes

If you want to add something to the agenda (a general item or special resolution to be discussed), please send it through to secretary@harbourcitybears.com.au by the 16th of September. An amended and finalised version of the Agenda will be sent out on the 17th of September.

Nominating for Committee

You are a current member of HCB at the time of the meeting and you have the time, energy and commitment to assist in the running of the club, please nominate yourself for one of the committee positions. For more information about the committee positions and duties that a committee member is expected to complete, please click on the link below.

Committee Positions

You will find the committee nomination form below. Nominations close on the 16th of September. This can be done by hand or by sending an email to secretary@harbourcitybears.com.au.

It will be beneficial if you send a current photo and a short candidate statement that will be sent out on the 17th of September to the same address.

Committee Nomination Form

Portfolio Positions

If you have some time to help out and enhance the experience of the club, but don’t want to be a committee member, you can hold a portfolio. By holding a portfolio, you can offer your skills as a member to help out the club as a whole. You’ll find a list of portfolios and their descriptions by clicking on the link below.

Portfolio Descriptions

Life Nomination Process

Is there someone that you think deserves a life membership for their dedication to the bear community? There is a process that needs to be followed as per the constitution – but I’ve made an easy to follow form for people to fill out.

Life Membership Nomination Form

The last chance to get a nomination in for life membership is on the 13th of September as the committee has to ratify the nomination during a committee meeting.

Important Dates

Final committee meeting (for Life Membership nominations) – 13/09/17
Closing date for agenda amendments and committee nominations – 16/09/17
Final details document goes out to members – 17/09/17
Annual General Meeting – 23/09/17

Current Financial Member Status

Please note you must be a current financial member of Harbour City Bears at the time of the meeting to be nominated for a committee position or vote at the AGM. There will be a list available at Kinselas on Friday and The Bank on Sunday for members whose membership expires before the AGM. If you are still unsure about your membership renewal date, please send an email to secretary@harbourcitybears.com.au