Agenda and Minutes
You will find the links below to the draft agenda for this year’s AGM as well as the minutes from last year’s AGM below.
Draft AGM ’17 Agenda
AGM ’16 Minutes
If you want to add something to the agenda (a general item or special resolution to be discussed), please send it through to firstname.lastname@example.org by the 16th of September. An amended and finalised version of the Agenda will be sent out on the 17th of September.
Nominating for Committee
You are a current member of HCB at the time of the meeting and you have the time, energy and commitment to assist in the running of the club, please nominate yourself for one of the committee positions. For more information about the committee positions and duties that a committee member is expected to complete, please click on the link below.
You will find the committee nomination form below. Nominations close on the 16th of September. This can be done by hand or by sending an email to email@example.com.
It will be beneficial if you send a current photo and a short candidate statement that will be sent out on the 17th of September to the same address.
Committee Nomination Form
If you have some time to help out and enhance the experience of the club, but don’t want to be a committee member, you can hold a portfolio. By holding a portfolio, you can offer your skills as a member to help out the club as a whole. You’ll find a list of portfolios and their descriptions by clicking on the link below.
Life Nomination Process
Is there someone that you think deserves a life membership for their dedication to the bear community? There is a process that needs to be followed as per the constitution – but I’ve made an easy to follow form for people to fill out.
Life Membership Nomination Form
The last chance to get a nomination in for life membership is on the 13th of September as the committee has to ratify the nomination during a committee meeting.
Final committee meeting (for Life Membership nominations) – 13/09/17
Closing date for agenda amendments and committee nominations – 16/09/17
Final details document goes out to members – 17/09/17
Annual General Meeting – 23/09/17
Current Financial Member Status
Please note you must be a current financial member of Harbour City Bears at the time of the meeting to be nominated for a committee position or vote at the AGM. There will be a list available at Kinselas on Friday and The Bank on Sunday for members whose membership expires before the AGM. If you are still unsure about your membership renewal date, please send an email to firstname.lastname@example.org